Planning a Walk:
- Provide an accurate description of the walk.
- Pre-walk the route if possible, taking note of any potential risks and morning tea and lunch spots. If the walk is an "exploratory" plan, plan the walk from reference to the map or by reference to other information sources.
- Have an alternate plan in case of unforeseen circumstances. e.g. bad weather, poor conditions, fires, flash flooding, transport changes, property access restrictions, etc.
- Choose areas and walk levels that are within your capabilities as a leader.
- Clearly describe potential hazards to all intending participants and exclude any participant who, in the leader's judgement, may have difficulty completing the planned activity.
- Leave comprehensive details of the walk with a reliable person, including instructions on what to do if you do not return at the expected time.
- A few days before the walk, check transport details if applicable, expected weather conditions and in summer, fire conditions, park closures, etc.
Prior to the Start of and During the Walk:
- Ensure the club PLB is carried. If available, the club satellite phone is to be carried. A suitable map, compass, first aid kit and any other equipment appropriate for the planned activity are to be brought on the activity.
- Ensure all participants complete the sign-on sheet, which includes the Risk Waiver form. Collect walk registration money.
- Hold an introductory circle before setting out and advise details of the walk, including expected terrain, distance, possible hazards, expected return time, etc. and that all participants have the requisite experience, equipment and fitness for the activity. The leader has the right to refuse participation to any person they consider may present a risk to themselves or other participants, or who does not have the necessary skills for the activity.
- Ascertain if anyone is carrying a mobile phone, GPS or EPIRB for emergency use and whether any participants have a first aid certificate and/or medical training.
- When relevant, ensure the car is secured, the lights are off, and the keys are securely put away.
- Ensure everyone has adequate food & water, at least one litre for a day walk (& more as required for overnight trips), in hotter conditions carry 2 litres or more.
- Have a reliable person act as "tail" for the group and advise participants not to fall behind this person for any reason without informing the "tail". Ensure you maintain a line of sight with the participants. For large groups, appoint a middle person and give them a radio.
- On track walks, appoint a person to wait at track junctions to ensure nobody goes the wrong way. Conduct regular headcounts to ensure that everyone is accounted for.
- Have regular drink and rest breaks, and allow walkers to regroup.
- Manage the group, & monitor any unexpected hazards. Ensure everyone is comfortable with the pace and conditions. Remember, it is easier for fast walkers to slow down rather than slow walkers to speed up.
At the End of the Walk:
- Ensure that all participants have arrived at the finishing point, & that all vehicles will start before anyone leaves.
- Forward the completed sign-on sheet, including reports of any incidents/accidents, to the walks co-coordinator or committee. Hand in walk registrations and monies collected from the trip.
- Contact the person with whom the trip details were left to inform them of their return.
- Collect club radios from tail end Charlie or other persons, and collect and account for all club equipment.
- Recharge all radios and comms/safety equipment, and return at next meeting.